120. Integrity Staffing - Executive Officer

Contract Type:

Location:

Joondalup -

Industry:

Contact Name:

Saoirse (sir-sha)

Contact Email:

SaoirseF@integritystaffing.net.au

Contact Phone:

08 9327 5444

Date Published:

07-05-2026

Responsibilities

Maintain effective administrative systems, records, workload tracking platforms, and protocols to support the day-to-day operations of the Directorate.
Provide administrative support for Executive Director including diary management, inbox management and tracking priority actions to completion.
Coordinate logistics for meetings, events, and functions including scheduling, venue and equipment bookings, and preparation of supporting documentation.
Organise and prepare agendas, take minutes, and ensure follow-up actions are tracked for meetings.
Assist in drafting routine correspondence and coordinating information from relevant stakeholders to support internal communications.
Manage and prioritise a range of administrative tasks and workflows to support timely outcomes and assist key stakeholders.
Assist with basic research, proofreading, and preparation of documents and brief content for internal use or administrative purposes.
Maintain effective working relationships with staff in the portfolio and liaise with relevant internal stakeholders.
Liaise with internal business areas including the Ministerial Liaison Unit, Office of the Deputy Director General and Executive Support teams as required
Undertakes additional duties as required within the skills and scope of the position capabilities and departmental needs.

Essential

You have experience providing high-level executive and administrative support, applying sound judgement and initiative to manage sensitive matters and support senior leaders effectively ( you deliver with purpose ).
You have strong planning and organisational skills, enabling you to manage competing priorities, coordinate workflows, and consistently meet deadlines in a dynamic work environment ( you lead adaptively ).
You have effective written, verbal, and interpersonal communication skills, with the ability to liaise, negotiate, and build productive working relationships with stakeholders at all levels ( you collaborate and influence ).
You have developed conceptual, analytical, and problem-solving skills, enabling you to identify issues and implement practical, fit-for-purpose solutions in a timely manner ( you think through complexity ).
You have demonstrated discretion in handling sensitive information and situations, maintaining confidentiality and professionalism in all interactions ( you build trust ).

Desirable

You have prior experience working within government settings, including familiarity with Ministerial, Parliamentary, and Departmental correspondence processes ( you deliver with purpose ).

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