L3 Administrative Officer
$57 + super
- Executive support
— Day‑to‑day administrative and secretarial support to the Director and Senior Managers.
- Administrative coordination
— Manage office services, equipment, supplies, accounts, budget reconciliation and corporate card processes.
- Document & correspondence support
— Assist with ministerials, parliamentary questions, briefing notes and routine correspondence, ensuring deadlines are met.
- Travel coordination
— Arrange travel, reimbursements, sitting fees and prepare claim forms for the Directorate.
- Meeting management
— Schedule meetings, compile agendas, take minutes and follow up actions.
- Research & projects
— Undertake research tasks and special projects as directed.
- Diary & staff support
— Coordinate appointments, performance appraisals, leave planning and training attendance.
- Front‑of‑office duties
— Reception coverage, phone management and greeting visitors.
- Team support
— Assist with training and development of trainees and junior staff.
L4 Business Support Coordinator
$63 + super
- Executive & admin support
— High‑level support to the Divisional Executive Team, Director Finance and Senior Executive Officer, including diary and email management.
- Onboarding & HR admin
— Coordinate facilities, IT and HR tasks for new starters; maintain onboarding records and provide backup support across the executive team.
- Mailbox & workflow management
— Monitor executive mailboxes, track progression of key items and maintain accurate records.
- Training & events
— Organise group training sessions and Directorate events.
- Report & document preparation
— Assist with high‑quality reports, briefing papers, submissions, ministerials and parliamentary responses.
- Correspondence drafting
— Draft complex correspondence on behalf of the Executive Team.
- Process improvement
— Review and recommend enhancements to databases, team processes and records management systems.
- Financial administration
— Process invoices, reconcile accounts and manage office equipment and supply orders.
- Stakeholder liaison
— Coordinate deadlines for ministerial and executive responses; maintain strong relationships with internal staff and external stakeholders.
- Meeting support
— Prepare agendas, minutes, action lists and presentations; ensure timely distribution.
- Governance & reporting
— Contribute to quarterly and annual reporting, collate Directorate inputs and track audit recommendation progress.
L5 Executive Officer
$69 + super
- Division coordination
across systems, processes and administrative functions; support leadership and HR activities.
- Strategic support
to the Executive Manager, including continuous improvement, quality assurance and priority tracking.
- Ministerial & executive support
— coordinate, develop and quality‑assure ministerial, parliamentary and executive correspondence.
- Mailbox management
for Divisional and CFO executive mailboxes, ensuring timely follow‑up and liaison with senior stakeholders.
- Advice & issue interpretation
to support divisional business objectives and decision‑making.
- Research & analysis
to inform planning, reporting and operational priorities.
- Stakeholder engagement
— maintain strong relationships with CFO, Executive Manager, Ministerial team and leadership group.
- Team collaboration
across the Divisional Executive team to manage workload and support ministerial and executive staff.
- Customer service
— understand stakeholder needs and maintain high service standards.
- Self‑development & compliance
— demonstrate self‑awareness, support business improvement and ensure adherence to corporate policies and legislation.
- Knowledge sharing
— drive cooperation, communication and information flow across the Division.
L5 Program Officer
$69 + super
- Program planning
— support program planning, maintain system administration and assist with workload planning.
- Program communications
— draft and support development of program communications with the Program Manager.
- Performance measures
— assist with developing and implementing performance measures and project reporting.
- Program coordination
— manage components of the program individually or within the team; prepare program reporting and follow up weekly updates.
- Executive & admin support
— provide executive support, committee participation and general program administration.
- Stakeholder engagement
— build effective relationships with senior executives, leadership teams, Ministers and external agencies.
- Consultation
— liaise with stakeholders to identify issues, expectations and options; maintain accurate engagement records.
- Quality assurance
— support governance practices, provide guidance on controls and assist with assessing and escalating program risks, issues and scope changes.
To apply:
Email Sam;
samanthah@integritystaffing.net.au
Please include in your email:
- Resume in WORD
- Available start / notice period
- Any time off booked over next 6 months?
- Which role(s) you are applying for from the above
- Visa / Residency status
