340. Integrity Staffing- Receptionist/Administration Officer

Contract Type:

Casual

Location:

Fremantle -

Industry:

Administration & Office Support

Contact Name:

Kim

Contact Email:

kims@integritystaffing.net.au

Contact Phone:

0893275444

Date Published:

03-09-2026

Key Duties and Responsibilities

Contractor Reception & Access Management

Welcome and assist contractors attending Engineering Reception, including sign-in and the issue and return of keys, contractor badges and parking permits.
Check contractor induction requirements and ensure contractors are aware of the need to liaise with the Shift Engineer before commencing work.
Maintain accurate records of keys, passes and badges, following up on any outstanding items.
Manage the key and access pass drop box, including cleaning, checking and returning items to secure storage.
Scan and electronically file daily sign-in sheets and induction documentation to the W Drive.

Engineering Reception & Customer Service

Respond to calls from hospital staff regarding engineering and facilities issues, including plumbing, automatic doors, chutes and other building services.
Accurately record and communicate requests to the appropriate Engineering or Facilities team member.
Assist hospital staff with the work request/Empac process and provide reminders where required.
Provide general administrative and reception support to ensure contractors, staff and visitors are efficiently directed and supported.

Accounts & Invoice Processing

Manage the Engineering reception inbox and process a high volume of invoices received each day.
Print, stamp and match invoices against purchase orders and work orders.
Distribute invoices to the relevant staff member for review, approval and processing, or forward invoices to the appropriate department.
Use Oracle and Empac to identify and confirm relevant cost centres and work order details.
Save service reports and supporting documentation to the W Drive.

Utilities & Accounts Payable

Process utility invoices for multiple facilities.
Obtain the required approvals, save documentation to the W Drive and maintain relevant Excel spreadsheets.
Enter and process invoices in Oracle, including receipting against purchase orders.
Forward completed invoices to Accounts Payable for payment.

Payroll Administration

Maintain payroll records using Rostar for Shift Engineers across multiple facilities.
Record sick leave, annual leave, RDOs and other payroll changes.
Calculate and enter overtime and other relevant payroll information.

Contractor & Compliance Administration

Maintain Excel registers for contractor insurance and induction requirements.
Monitor expiry dates and send reminders to contractors and relevant staff when documentation is due for renewal.

General Administration

Order stationery and kitchen supplies as required.
Book meetings and maintain room bookings in Outlook for the Engineering meeting room.
Maintain office and kitchen supplies, including replenishing kitchen items and printer paper.
Perform general filing, data entry, document management and administrative duties as required.
Maintain a clean, organised and professional reception and office environment.
Provide general administrative support to the Engineering team as required.

What We're Looking For

This is a busy and varied role suited to someone who is organised, reliable, resilient and able to prioritise competing tasks in a fast-paced environment.

The successful applicant will be comfortable working in a hands-on engineering and facilities environment, have excellent attention to detail and be confident dealing with a wide range of people. The role requires someone who can work independently, use initiative and remain calm, resilient and solutions-focused when faced with competing priorities, unexpected issues or challenging situations.

You’ll be joining a supportive team where everyone pitches in, so a positive attitude, good communication skills and a healthy sense of humour will be highly valued.

Resilience, flexibility, strong organisational skills and the ability to stay focused and composed when things get busy will be key to succeeding in this role.

How to Apply:

Please send your resume in WORD format to kims@integritystaffing.net.au and please confirm the following:

Do you have a notice period to serve? If so, how long?
Any time off planned over the next 2-3 months?
Are you an Australian Citizen/Permanent resident? If not, please confirm what visa you are on and it's expiry date.

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340. Integrity Staffing- Receptionist/Administration Officer

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