- Full-time hours
- 14th of September start to 12th of March 2027 at this stage with potential for extension
- Perth, 6000
- $55/hour + Super
- Police Clearance required
342. Integrity Staffing - Executive Assistant
342. Integrity Staffing - Executive Assistant
Contract Type:
Casual
Location:
Perth -
Industry:
Contact Name:
Jacob Dean
Contact Email:
jacobd@integritystaffing.net.au
Contact Phone:
0893275444
Date Published:
04-09-2026
Function
:
- Provide Executive Assistance support to the Director
- Coordinate correspondence for each agency and facilitate process development and application including addressing process gaps and streamlining systems (maintain a register and statistics)
- Engage with key stakeholders to facilitate timely processes for correspondence management across agencies
- Prepare content for Branch Reporting (written, statistics) this may include but is not limited to Branch Managers Corporate Executive Meetings, Branch Managers Meetings, Service Awards, Reward and Recognition nominations, external presentations, safety moments
- Facilitate correspondence and monitor shared mailboxes
- Undertake tasks to ensure successful onboarding and exiting of staff,
- Support booking of training requests, vehicles, travel and visitor management, arranging catering
- Accounts Payable - Processing of invoices in Total Agility system for the Department
- Maintain accurate Branch information across each agencies internal website to ensure reasonable knowledge sharing and information is accessible to the business including facilitating documentation reviews
- Prepare meeting papers, attend meetings to take minutes, write minutes/actions and distribute following approval
- Participate in the development, maintenance and improvement of Business Management processes and procedure
- Maintain the Fixed Asset System for the branch, including, asset transfers, relocations, regular audits and stocktakes
- Reconcile all Credit Cards monthly, and inputting data in Flexipurchase system
- Air Travel System Administration – Monitor and Respond in Air Travel Queries and Requests Mailbox, weekly approved proposal audits, weekly reports, input air travel actuals in system, monthly Air Travel credit card reconciliation, coordinate travel requests across the department as required.
- Fleet – Monthly ODO reading and vehicle inspections, assistance with bookings for service and repairs.
- Stationary, Office Consumable, Courier orders as required
- Ad-hoc support to activities and team under the responsibility of the Business Managers
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