Key Accountabilities
Front of House & Administration
- Act as the first point of contact for the organisation, professionally managing phone calls, email enquiries and visitors.
- Prepare and format general documents, reports and presentations as required.
- Organise and maintain office supplies.
- Coordinate and undertake booking of travel, catering, functions and meetings as required.
- Enter data into systems and generate reports as needed.
- Undertake projects, conduct research and assist with other administrative tasks as requested by the Operations Manager or CEO.
- Assist with maintaining records, filing systems and compliance documentation.
- Provide administrative support for reporting and Board documentation as directed.
Facilities & Office Coordination
- Coordinate maintenance requests, contractor bookings and escalate issues as required.
- Be the point of contact for external service providers such as IT and communicate to staff members about any upgrades, disruptions and other relevant information.
Camp Accommodation Bookings
- Manage the camp accommodation bookings system and processes, ensuring accuracy and effective communication.
Other Duties
- Undertake other duties as required and requested to support operations.
Key Selection Criteria
- Experience in administration, office coordination or facilities support roles.
- Strong organisational skills and ability to manage bookings and scheduling systems.
- Professional communication skills and strong customer service orientation.
- Practical, proactive and adaptable approach with willingness to support a broad range of tasks.
- Ability to work outside of normal office hours to support fundraising or community service initiatives.
Staff parking available onsite.
Dress code: Smart Casual.
A handover will be provided by the outgoing Operations Assistant who concludes their employment on 18th September.
How to Apply:
Please send your resume in WORD format to SaoirseF@integritystaffing.net.au and please confirm the following:
- Are you available to start 10th Sept if successful?
- Are you an Australian Citizen/Permanent resident?
- Do you have any holidays planned over the next 3-6 months?
