348. Integrity Staffing - Project Support Officer

Function : Project Support Officer

Providing administration support to project delivery team.

Duties include by not limited to:

·     Maintain critical project records, including creating & maintaining site-based registers.

·     Providing administrative support to the Project team with completing data entry, assisting in validation of claims and processing payments.

·     Assist with coordinating project reports and meetings, including preparing agendas, documentation and taking minutes.

·     Ensure documents are correctly named, filed, version-controlled and easily accessible to the project team.

·     Update registers regularly and follow up with team members when information is missing or requires clarification.

·     Monitor document expiry dates, approvals, inspections, permits or other project requirements where applicable.

·     Assist with document control and ensure project records comply with organisational procedures.

·     Maintain electronic filing systems and databases and ensure information is entered accurately.

·     Provide Business support to the project team and organising acquisition of any assets (eg. IT, PPE, stationery).

Other duties as assigned by the Project Director and Project Manager(s)

·     Previous experience in project support (construction)

·     Experience using an electronic document management system

·     Meeting management including agenda preparation, meeting minutes in a government setting, calendar invites

·     Experienced MS Office suite of products

Managing competing priorities