- Rate: $43.75 p/h + Super
- Location: Subiaco
- Starting ASAP next week (14th or 15th Sept)
- 4 weeks
- 9am-4:30pm, Mon - Thurs (sometimes Mon-Fri)
- Experience with Gentu is essential
372. Integrity Staffing - URGENT - Medical Secretary
372. Integrity Staffing - URGENT - Medical Secretary
Contract Type:
Casual
Location:
Subiaco -
Industry:
Contact Name:
Saoirse (sir-sha)
Contact Email:
SaoirseF@integritystaffing.net.au
Contact Phone:
08 9327 5444
Date Published:
11-09-2026
Key Duties and Accountabilities
- Maintain accurate and current patient records, correspondence and administrative documentation within the practice management system
- Manage patient accounts, including invoicing, receipting, Medicare billing and private health fund/ECLIPSE claims
- Coordinate all administrative aspects of surgical bookings, including theatre scheduling, required documentation, surgical quotes and informed financial consent
- Manage the specialist’s appointment diary and day-to-day clinic administration
- Monitor outstanding administrative matters and proactively follow tasks through to completion
- Communicate with private hospitals, GPs, specialists, anaesthetists, surgical assistants and other healthcare providers as required
- Respond to telephone calls, emails and patient enquiries efficiently and professionally
- Work closely with the specialist and practice nurse to support efficient consulting and surgical workflows
- Assist with reviewing and refining practice systems, procedures and administrative workflows
- Provide patients with clear, respectful and compassionate assistance throughout their interactions with the practice
Essential Skills and Experience
- Proficiency with Gentu practice-management software
- Demonstrated experience coordinating surgical and theatre bookings
- Experience preparing surgical quotes and informed financial consent documentation
- Sound working knowledge of Medicare billing and claiming requirements
- Experience with private health fund billing, patient accounts, invoicing and payments
- Previous medical secretarial experience within a private specialist or surgical practice
- Ability to work independently, use initiative and take responsibility for completion of tasks
- Excellent organisational skills and the ability to prioritise effectively in a busy practice
- Strong attention to detail and a high level of administrative accuracy
- Excellent written and verbal communication skills
- Professional, warm and empathetic communication with patients
- Ability to work collaboratively with clinical and administrative team members
Desirable Skills and Experience
- Previous employment within gynaecology, women’s health or a related surgical specialty
- Familiarity with specialist MBS item numbers and surgical billing
- Experience processing ECLIPSE claims
- Medical typing and preparation of clinical correspondence
- Experience contributing to practice administration, workflow redesign or process improvement
Personal Attributes
The successful candidate will be reliable, organised and comfortable working with a high degree of independence. They will be proactive in identifying what needs to be done, follow matters through without requiring close supervision, and communicate with patients in a calm, compassionate and professional manner.
How to Apply:
Please send an email with your resume in WORD format to SaoirseF@integritystaffing.net.au and please confirm the following:
- What date could you start if successful?
- Any time off planned over the next 4 weeks?
- Are you an Australian Citizen/Permanent resident? If not, please confirm what visa you are on and it's expiry date.
Share this job