404. Integrity Staffing - Administrative Assistant, Geraldton

Team

• Works collaboratively and cooperatively as a member of the team and department staff, including with Administrative Assistants across the organisation.

• Provides administrative support to the Regional Manager and staff of the department including administration related to Retail, Finance and Human Resources processes.

Secretarial

• Answers and directs telephone calls; responds to enquiries competently and efficiently, including professional stakeholder liaison on behalf of the Regional Manager. Receives visitors.

• Arranges and maintains the Regional Manager's schedule of appointments and meetings and collates meeting agenda and associated papers.

• Arranges meetings with internal and external stakeholders, including preparation of agenda and papers, set-up of meeting rooms/teleconference facilities, and takes minutes where required.

• Arranges itinerary, travel and accommodation for staff, as required.

• Collates and distributes daily mail; prepares responses to correspondence as directed.

• Types, proof-reads and tracks correspondence; maintains confidential files and correspondence.

Administrative

• Undertakes basic financial processes, including receipting and recording monies received, cash book and petty cash reconciliation, credit card reconciliations and raising of invoices and purchase requests.

• Undertakes basic Human Resources administrative processes.

• Maintains the site's customer relationship management (CRM) and other databases.

• Prepares PowerPoint presentations and Excel-based reports and registers, as required.

• Performs research on requests and enquiries, and coordinates information, as required.

• Undertakes general records and file management using the Department's electronic information management system (Content Manager).

• Supports the site in updating and maintaining information on the intranet and relevant work platforms including Asana.

• Assists in the development and implementation of procedures and policies relating to the function of the site.

• Other duties as required with respect to the scope of the position.

How to apply:

Please send your resume in WORD format to JacobD@integritystaffing.net.au and confirm the following: