41 Integrity Staffing - Level 4 Executive Assistant

41 Integrity Staffing - Level 4 Executive Assistant

Contract Type:

Location:

Kensington -

Industry:

Administration & Office Support

Contact Name:

Sarah

Contact Email:

saraho@integritystaffing.net.au

Contact Phone:

9327 5444

Date Published:

07-04-2026

We’re seeking an experienced, highly organised Executive Support Officer to provide confidential, high‑level support to the Executive Director. This role requires exceptional judgement, strong communication skills, and the ability to manage sensitive matters with professionalism and discretion.

  • $61 per hour + super
  • Start ASAP
  • Length TBC
  • Full time office hours
Executive Support

  • Provide direct, confidential support to the Executive Director, including preparing correspondence and documentation
  • Manage the Executive Director’s calendar, email inbox, and telephone communications
  • Screen and triage matters, referring issues to appropriate Departmental staff
  • Handle and prioritise incoming correspondence and files, including sensitive and confidential matters
  • Direct items to relevant senior staff and independently initiate follow‑up actions
  • Act as a liaison with the Ministerial Liaison Unit, Departmental executives, and their teams
  • Communicate with external organisations such as government departments, statutory authorities, and agencies on behalf of the Executive Director
  • Coordinate and collate Departmental responses and briefing notes
  • Conduct quality assurance on drafts and ensure stakeholder input is captured
  • Organise and convene meetings, draft agendas, prepare minutes, and distribute materials
  • Provide proactive advice and guidance to Departmental staff

Administration

  • Organise all travel and accommodation for the Executive Director and Directorate staff, including interstate and international arrangements
  • Maintain a comprehensive register of key correspondence, including Ministerial, Parliamentary, and Director General communications
  • Ensure effective records management for the Executive Director’s office
  • Manage and process expenditure records and expenses

You will have:

  • Strong executive support experience, ideally within government or a complex organisation
  • Excellent written communication and document quality assurance skills
  • High level of discretion, confidentiality, and professional judgement
  • Ability to manage competing priorities and work autonomously
  • Strong stakeholder engagement skills, including with senior executives and external agencies
  • Highly organised, proactive, and detail‑focused

How to apply:

Email Sarah your resume and answer the following:

  • When can you start?Notice?
  • Any time off planned over next 6 months?
  • Confirm you can work 5 days per week in the office?

saraho@integritystaffing.net.au
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