1. Executive Support
1.1 Provides a comprehensive Executive Support service to the Directorate’s Senior Executive (Director and / or Executive Director), including arranging Meetings and Appointments, preparing and coordinating Agendas and Presentations, preparing Minutes of Meetings and coordinating Meeting Papers.
1.2 Receives and monitors emails for the Senior Executive and addresses issues arising from these enquiries or by referring matters to the appropriate personnel.
1.3 Prepares and amends confidential Reports and outgoing correspondence to the required standards on behalf of the Senior Executive.
1.4 Coordinates all correspondence for the Senior Executive, including maintaining confidential files, prioritising, tracking and recording correspondence and Executive Briefings.
1.5 Monitors and follows up outstanding actions on behalf of the Senior Executive, including Ministerial enquiries, Parliamentary Questions and Ministerial correspondence and Briefing Notes.
1.6 Arranges and coordinates all travel and accommodation requirements for the Senior Executive and the Directorate.
2. Administrative Assistance
2.1 Undertakes administrative work associated with records, data entry, invoicing and the payment of accounts, photocopying and printing.
2.2 Liaises on behalf of the Directorate with a range of internal and external stakeholders including members of the Executive, internal Corporate Services staff, Senior representatives within the Public Sector and members of the Public.
2.3 Manages and coordinates Stakeholder Forums and Directorate events, including venue and catering management, printing and the distribution of papers
