622. Integrity Staffing - Project Officer

DUTIES:

Assists in preparing project documentation including project plans, monthly reports, project variations and schedule information.

·       Undertakes investigation of straightforward issues and provides relevant information to the Project Managers for further consideration or action.

·       Collects data, monitors project progress, prepares reports, and supports resolution of issues affecting milestones or performance indicators.

·       Coordinates assigned project components on behalf of the Project Managers to ensure deadlines are met. 

·       Liaise with internal personnel at all levels and external stakeholders as required.

·       Supports Project Managers with project groups, such as Steering Committees, through report preparation, agenda distribution, and minute taking.

·       Follows processes and project management systems, including invoice verification and processing for accounts payable/receivable.

·       Assists with site visits and recording of site information.

·       Supports contract administration, including document management (excluding drawings) and correspondence tracking.

·       Monitors contract correspondence to ensure procedures are followed and Project Managers are informed of key communication.

·       Review project claims against contract conditions and assists with progress claims processing, including receipt of claims, assessment timing, preparing draft certificates and payment tracking.

·       Assists in monitoring the status of contract requirements for insurances and securities.

·       Assists with preparation and distribution of contract and procurement documents.

REQUIRED:

·       Substantial understanding and experience in providing project and administrative support within a project team environment, including:

o  Contract administration using established templates and standards

o  Basic principles of project scheduling (e.g. Gantt Charts)

o  Basic principles of risk, scope, change management, and procurement activities.

·       Highly developed verbal and interpersonal skills, including the ability to work effectively as a key support person within a project team environment.

·       Well-developed written communication and word processing skills, with a proven capacity to prepare quality correspondence.

·       Sound skills in identifying trends and issues and making recommendations that contribute towards ongoing improvements.

·       Strong organisational skills, with the ability to work with minimal supervision and manage competing demands.

Proficient computer literacy, including the ability to use Microsoft Excel and computerised records management systems.