Executive Support Officer (Level 4) – Temporary Role (5–6 Months)
Start Date: ASAP, ideally before 25 August 2025
Location: CBD
Very busy and dynamic role
$55 to $61+super per hour
Fulltime Monday to Friday
633. Integrity Staffing-Executive Support Officer
633. Integrity Staffing-Executive Support Officer
Contract Type:
Full Time
Location:
CBP Perth -
Industry:
Administration & Office Support
Contact Name:
Kim
Contact Email:
kims@integritystaffing.net.au
Contact Phone:
0893275444
Date Published:
05-08-2025
We are currently seeking a highly organised and experienced Executive Support Officer
to join a small, dynamic team on a full-time temporary
for an initial period of 5 to 6 months
, with the possibility of extension. This vacancy has arisen due to planned staff leave and the successful candidate will provide vital support within a high-functioning executive office.
About the Role:
This is a unique opportunity to work closely with a new and committed leadership team. The role will support the Office of the Commissioner, which comprises of six staff, and plays a critical part in delivering executive-level support and service excellence across the organisation.
Key Responsibilities:
- Manage and coordinate incoming Commissioner and Ministerial correspondence, ensuring timely, accurate, and consistent responses.
- Screen and prioritises matters requiring urgent attention.
- Coordinate with internal divisions, Executive Managers, and senior staff to gather and provide information.
- Provide diary and travel management support to the Commissioner, Assistant Commissioners, and other key stakeholders.
- Support the Elders in Residence program with scheduling, logistics, and administration.
- Organise and facilitate high-level meetings and events, including preparation and distribution of agendas and minutes.
- Liaise with government departments, industry groups, and members of the public on behalf of the office.
- Maintain accurate records and monitor progress on key tasks and correspondence.
- Ensure compliance with relevant government and public sector policies and procedures.
- Perform additional administrative duties as required.
Essential Criteria:
- Demonstrated experience in high-level executive support, including diary and correspondence management.
- Excellent communication and interpersonal skills, with the ability to work effectively with senior executives and diverse stakeholders.
- Strong organisational and time management skills, with the ability to manage competing priorities in a fast-paced environment.
- Sound judgement and initiative in managing complex, confidential, and sensitive matters.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with electronic records management systems such as TRIM/Content Manager.
The Ideal Candidate Will Have:
- Previous experience supporting C-Level executives, ideally within a government or health-related environment.
- Ability to adapt quickly to change and maintain a high standard of service under pressure.
- Professional presentation and a proactive, approachable attitude.
- Strong problem-solving and decision-making skills.
Additional Information:
- Hours: Full time, 37.5 hours/week (Monday to Friday), with flexible start times between 8:00am–5:00pm. Availability until 5:00pm is required one day per week.
- Start Date: ASAP, ideally before 25 August 2025 .
- Duration: Until end of January 2026 , with the possibility of extension.
- Location: CBD near McIver Train Station and public parking.
- Work From Home: 1 day per week available once onboarding is complete.
- Recruitment Process: Initial phone screening followed by an in-person interview with senior management.
- Pre-employment Requirement: A current National Police Clearance is required before commencement.
I look forward to receiving your resume and a cover letter highlighting your relevant experience transferable to this role.