General Responsibilities:
- Provides a comprehensive executive and administrative support service to the President including scheduling of, and preparation for, forward work commitments, briefings on daily commitments, management of appointments and preparation of agendas and minutes of meetings
- Prepares and amends confidential reports, presentations and outgoing correspondence to required standards
- Examines all files and correspondence directed to the President and presents these in an organised manner, including managing confidential files and prioritising, monitoring and tracking all incoming correspondence
- Coordinates all correspondence, including maintaining confidential files and prioritising, tracking and recording correspondence
- Coordinates travel and itineraries
- Ensures the entry and classification of all administrative and executive records (electronic and paper) onto the appropriate records system, maintaining a register and monitoring for follow up purposes
- Finance (petty cash, invoicing, acquitting purchasing cards; processing travel allowances)
- Human resources (preparing payroll records; timesheets; processing Member allowances and sitting fees; maintaining records of Tribunal members)
- Office management (ordering and monitoring stationary and supplies; liaising with external parties in relation to the supply and maintenance of office equipment and building maintenance)
- As part of a small team, takes phone calls and deals with inquiries or takes messages as appropriate
- Other duties as directed
