843. Integrity Staffing - Executive Assistant

Contract Type:

Location:

Leederville -

Industry:

Administration & Office Support

Contact Name:

Sarah O'Flanagan

Contact Email:

saraho@integritystaffing.net.au

Contact Phone:

93275444

Date Published:

22-12-2025

Executive Assistant

Location: Leederville
Rate: $61.20p/hr + Super
Commence: 5th January - 20th March 2026 (Possible extension)
To provide confidential, efficient and effective administrative executive support to the Executive Director.

The ideal candidate will be able to work autonomously, be self-aware, show initiative, anticipate the needs of the ED Major and Capital Projects, keep him organised and on task. Major and Capital Projects is a very dynamic and busy area where no two days are the same, so need someone that is adaptable and able to prioritise.

Knowledge of procedures for Ministerial correspondence and Parliamentary Questions.
Provide confidential, efficient and effective administrative support to the Executive Director including but not limited to finance and procurement, human resource transactions, document management and assisting with the management of physical resources (IT, equipment, etc.).
Arrange and coordinate appointments and meetings and maintain the Executive Director’s diary including travel arrangements, teams meetings and office locations.
Coordinate and monitor the completion of tasks, correspondence, reports and briefing notes to ensure that quality and timeliness standards are met.
Screens telephone calls and visitors and manages incoming email enquiries, preparing draft responses as required.
Coordinate, research and prepare draft correspondence and reports on behalf of the Executive Director and proof reports, documents, etc. prepared by others to ensure quality and consistency.
Establish and maintain positive and effective working relationships with the Executive Director and Directors, internal employees and external stakeholders including senior officials and industry representatives.
Support relevant committees, working parties and the Executive Director through the preparation of agendas, papers and minutes of meetings and follow-up on actions.
Participate as part of the team to ensure the development and effective dissemination of the desired work culture of the Department.
Provide back-up and support to the Office of the Director General when necessary.
Work closely with other Executive Assistants within the Directorate including assisting where required.
Supporting events management and grants administration as required.
Adheres to Work Health and Safety, Equal Opportunity and other legislative requirements in accordance with the parameters of the position.

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843. Integrity Staffing - Executive Assistant

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