Provides secretarial support to CPBO with items such as:-
- Diary management
- Co-ordinating Papers for certain meetings
- Printing meeting material o Managing emails, distributing these to the relevant staff, and ensuring action deadlines are met
- Keeping record of due dates of actions, responses required from the CPBO
- Acquitting corporate credit card expenses •
Maintains an effective correspondence and file management system, undertakes filing and record keeping.
Processes accounts for payment and answers account queries, this includes:
- Raises purchase requisitions against correct cost centre.
- Good receipts the supplier invoices, forwards to Finance Payables for payment.
- Creates invoices via the Finhub system, and sets the customer up in the system, if not registered.
- Processes Eftpos payments, and receipts.
- Creates daily settlement batches for any payments processed.
Drafts and prepares routine responses to general correspondence.
Assists with preparation for meetings including the preparation of agendas and taking minutes as required, training, events and special functions and follows up on actions arising, as directed. This includes catering if required.
Coordinates mail collection and services.
Assists with or coordinates arranges travel and accommodation.
Liaises internally and externally with other Government Departments and members of the public on behalf of the Director and staff.
Contributes to the identification of continuous improvement initiatives.
Ensures outcomes are in line with the Department’s business requirements and are based upon quality customer services principles and practices.
